THE CHESHIRE THEATRE GUILD - Constitution

July 2016

1.      MEMBERSHIP

Any society within the Cheshire area with a bona fide interest in amateur theatre or operatics shall be eligible for membership.

2.      ANNUAL SUBSCRIPTIONS

The annual subscription will be set at the AGM and must be paid by the end of September for the forthcoming season.

3.      COMMITTEE

(a)   The Committee shall be elected at the AGM comprising a Chairman, Vice-Chairman, Secretary, Treasurer and Liaison Officer together with up to three Ordinary Members.

b)    The election of the Committee shall be as follows:- Nominations, to which the nominee’s consent has been obtained and which have been signed by a proposer and seconder, must be in the Secretary’s hands at least three days before the date of the AGM. If there is no nomination for any Committee post, further nominations for those posts may be accepted at the AGM before the ballot(s) take place.Voting in the ballot will normally be one vote per member society present.

(c)   All members of the Committee shall hold office for one year and will be eligible for re-election.

(d)   The Committee may co-opt members for special duties.

(e)   A quorum at committee meetings shall be four.

4.      DELEGATES

Each member society may elect 1 or 2 delegate(s) to attend committee meetings at which the Committee will report on current matters, discuss proposals and suggestions etc and, if necessary, accept resolutions. Voting at such meetings will normally be one vote per member society present.

5.      PRESIDENT/VICE-PRESIDENT

A Vice President and/or a President may be appointed by the Committee, the post(s) to be held for a period agreed at the time of appointment.

6.      ANNUAL GENERAL MEETING

The Annual General Meeting shall be held in July. Notification of the date, location and time, together with any resolution received, shall be circulated to all member societies by the Secretary not less than three weeks prior to the date of the meeting. Voting at the AGM will normally be one vote per member society present.

7.      DELEGATES OR MEMBERS MEETINGS

Delegates meetings shall be held on an ad-hoc basis depending on the demands of Member Societies.

An extra-ordinary delegates or members meeting may be called by the Committee, or by 25% of the member societies, giving due written notice to the Secretary, stating the purpose for which the meeting is required.  Such extra-ordinary meetings shall be held within 21 days from the date of receipt of such notification. Voting at such meetings will be normally one vote per member society present.

8.      AMENDMENTS TO THE CONSTITUTION

Proposed amendments to the Constitution shall be advised to the member societies at least one month before the AGM.  Two thirds of the voting strength, of one vote per member society present at the AGM, shall be required for the adoption of such amendments.

9.      FINANCES

The financial year shall run from the 1st June to the 31st May of each year.

An auditor shall be elected in an honorary capacity at the AGM.