Back to AGM AGENDA page

Minutes of the 52nd Annual General Meeting

of The Cheshire Theatre Guild 

Sunday 19 July 2015 at 11.00am

at The Harlequin Theatre, Queen Street, Northwich CW9 5JN

Present:          Paulette Anderson (Dsp), Margaret Boschi (CTG), Gerry Card (CTG), Gordon Hamlin (CTG), Sheila Hetherington (MDG), Sandie Loughlin (CTG), John Powell (CTG), Marie Straker (CTG),  Kath Portlock (Bollington),

Minutes:         The minutes of the 51st AGM, were taken as read and adopted.                

Chairman's Report:  Gordon Hamlin (Chairman) welcomed all to the meeting and reported as follows:

Thank you for attendance

This season: A bumper number of entries to a successful competition.

                        A healthy number of affiliated member societies

                                    A dymanic, functioning website.

Membership of the CTG

Affiliated Member Societies: 19.  Sandie and I are actively canvassing new members

Full-length Play Festival


Single adjudicator, Michaela Warrilow for all entries.  Large job; 39 productions.  Brought her own style and personality to the Competition. Still learning; will go on towards GODA, perhaps.

Categories (Last year)

‘Youth and Plays with Music: too small and too diverse to really be competitive (2 Panto’s, 2 Youth productions, 2 Plays with Music) ‘


Total: 39 (33 in the competition) plays entered -: Eleven societies presented33 Full length Plays, (; 6 Youth and Musical, of which 2 were Pantos (Oh, Yes they were!) and 4 were Youth.  One of these was the mixed adult production which was judged in the Full Length (Senior) Section.

We welcomed Kingsley Players this year and they celebrated some tasty Nominations and a good Award.  Chelford Players are now back in – they run a 3-evening festival.

First half: always a bit hand to mouth as entries build, second half more set, then plays started to fall out or shuffle around. Again October/ March pile-up with seven productions (would have been higher but HT and Dav withdrew productions.

Awards Evening; Held at Altrincham Little Theatre; Thanks to them for hosting us so well. Attendance: 117!

Same format: 3 Quality excerpts from ALT, AHTC and CTC – then the Awards. This year included Rolling slideshow of production photographs before and at the Interval. Sandie used the before time to promote the website.

Power Point; I’m not sure of the benefit since Nominations are pre-announced; may change use/format next year.

Nominations in most categories, again announced 3/4 weeks in advance; (to encourage recipients present to receive awards) Although few young winners were present!

Website – New for this Year. Central Hub (One-Stop Shop for Amateur Theatre in Cheshire through Up-to-date information and robust links to member societies)

Kept up to date through a mixture of sent and plundered information (often individual societies are still showing last production, long after.

Developing Gallery of stills from Member’s productions – archived along with posters.

The announcement of the Nominations and Awards has raised its profile with the greater membership with 300+ hits on Monday 22nd June and a similar high activity around the Awards Event.

Thanks to my Committee, for their work during the year and especially in the run up and execution of such a successful Awards Evening.


Financial     Sandie Loughlin (Treasurer) presented the accounts (LINK).


Election of Chairman & Committee:

At this point Maureen Melville took over the Chair and thanked Gordon for all his hard work over the year.

It was proposed that last year's committeebe re-elected en bloc.  All in favour.

Laura Bason was also co-opted onto the Committee


Appointment of Auditor:

                        Accounts Auditer : Sandie Laughlin proposed Malcolm Chubb. (Seconded by Gerry Card).

New Chairman's Remarks:

Adjudication 2014-2015  This season, adjudication will be undertaken by a panel of three adjudicators; Robert Meadows, Susan Doherty and Colin Snell. These are all GODA accredited – take things back to a more objective level.

Robert and Colin are well known to us from previous seasons; Sue is new; new to GODA (Associate Adjudicator); picked up through Yvette Owen (a pupil of Sue’s was in an AHTC production early this season)

Sue Doherty.  ‘My teaching and involvement with Drama spans four decades. I have adjudicated at local and national festival , and entered students for local and national events. International events have included physical theatre projectsin Shanghai and Chongqing China
I was Head of Expressive Arts at St Julies High School, Liverpool from 1999 - 2013, during which time drama results at A level were consistently in the top ten percent in the national table. Past pupils have gained places at RADA, Guildhall and LIPA, and recently had tv roles in Remember Me, The Mill, Last Tango In Halifax and The Suspicions of Mr Whicher, which has made me very proud!!
As Creative Network co-ordinator I played a key role in 2008 when Liverpool was City of Culture. I am passionate about the role of drama in today's society and recent projects have included work with Merseyside Police, NHS and Shakespeare Primary School productions.
I am an active member of The Liverpool Everyman and Playhouse Teachers Forum. This has given me the experience of working with leading practitioners and companies, including Kneehigh, Shared Experience and RSC. At the moment I am working as a drama consultant in schools, specialising in A level work and audition techniques.  

I am delighted to have been asked to be part of Cheshire this year. Adjudicating is such a rewarding role, it is important to recognise and encourage talent and creativity.’

The Panel has no current associations with member societies; more expensive (GODA rates; Members £85; Assoc Members £75) + travelling expenses.  Robert – Moulton, Sue – Liverpool, Colin – Preston.  Average costings have been carried out and we will subsidise the cost to societies at £95.

As far as possible, each adjudicator will visit every society.

This panel are currently engaged to cover the Full-length play section; no separate adjudicator is in place for the other section.

Re-setting of Categories.

Discussion in Committee and recent events have re-highlighted the uncomfortable arrangement of Plays with Music, Youth productions and Pantomime Section.  There will certainly be some changes here which may mean a re-amalgamation and re-definition of some or all of this section.  Sometimes hardly enough of anything to generate competition. (example: Jam Inn; Play with music.)

This year Adjudication Fees will increase to £95.

Plays for Adjudication -  Adjudication and Affiliation Forms are available on the website and will be sent out in the August Newsletter after this meeting along with the minutes.

Website will continue to grow (let us know what you want from it; in it); main feature this year will be a more dynamic HOME page with Rolling Bulletin Board of News and Communications. This is, already partly in place.


AOB:                No Matters



                                    There being no Matters Arising the meeting closed at 12noon